SHOW DATES & HOURS:
Friday, April 28, 2023 | 12 PM - 8 PM
Saturday April 29, 2023 | 10 AM - 6 PM
Sunday, April 30, 2023 | 10 AM - 5 PM
MOVE-IN:
Thursday, April 27, 2023 | 12:00pm - 8:00pm
Friday, April 28, 8:00am - 11:30am (hand carried items only, no dollies on carpet)
MOVE-OUT: Sunday, April 30, 2023 | 5:01pm - 10:00pm
LOCATION:
International Centre, Hall 3 & 4 | 6900 Airport Road, Mississauga, ON
PARKING IS FREE ON-SITE
Friday, April 28, 2023 | 12 PM - 8 PM
Saturday April 29, 2023 | 10 AM - 6 PM
Sunday, April 30, 2023 | 10 AM - 5 PM
MOVE-IN:
Thursday, April 27, 2023 | 12:00pm - 8:00pm
Friday, April 28, 8:00am - 11:30am (hand carried items only, no dollies on carpet)
MOVE-OUT: Sunday, April 30, 2023 | 5:01pm - 10:00pm
LOCATION:
International Centre, Hall 3 & 4 | 6900 Airport Road, Mississauga, ON
PARKING IS FREE ON-SITE
| ||||
MOVE-IN INSTRUCTIONS
- For your scheduled move-in time, please refer to the Exhibitor Kit email that has been sent to you.
- All Exhibitors are required to check-in at the Admissions Counter in the lobby of Hall 3 to pick up Exhibitor Badges prior to commencing set-up. Badges will also be available for your staff throughout the weekend.
- All booths requiring the use of dollies must be set up by Thursday at 7pm. The aisle carpet will be placed on Thursday evening after 7pm, therefore dollies and carts will not be permitted on the carpet past this time. You may only bring in hand carried items on Friday prior to the show opening.
- Minors (15 and under, including infants) are NOT PERMITTED on the Show floor during Move-in and Move-out.
- Move-in is through loading doors #87, #88, #89 and drive in Door #86 (with prior permission from management for display vehicles in booths only) and man-door entrances 3 & 4 for hand-carried items only. NO inventory or displays are to be moved in or out of the glass doors at the Hall 3 main entrance. NO vehicles are permitted to drive into the building without prior permission from show management.
- PLEASE BE CONSIDERATE OF OTHERS! UNLOAD, QUICKLY MOVE YOUR VEHICLE FROM THE LOADING DOORS AND PARK IN THE PARKING LOT BEFORE RESUMING SETUP INDOORS SO EVERYONE CAN GET IN AND SET UP.
MOVE-OUT INSTRUCTIONS
- No exhibitor shall dismantle or remove any part of their display during the Show’s operating hours and the exhibit space will remain fully intact until closing 5:00 PM on the last day of the show.
- Move-out begins after removal of aisle carpet and continues until 10 p.m. All exhibitors must wait until carpet aisles have been removed before bringing dollies to their booths. Please keep aisles free of materials in order to ensure a speedy move-out.
- Any materials remaining on-site after the cut-off time will be removed by management at the exhibitor’s expense.
- For your scheduled move-in time, please refer to the Exhibitor Kit email that has been sent to you.
- All Exhibitors are required to check-in at the Admissions Counter in the lobby of Hall 3 to pick up Exhibitor Badges prior to commencing set-up. Badges will also be available for your staff throughout the weekend.
- All booths requiring the use of dollies must be set up by Thursday at 7pm. The aisle carpet will be placed on Thursday evening after 7pm, therefore dollies and carts will not be permitted on the carpet past this time. You may only bring in hand carried items on Friday prior to the show opening.
- Minors (15 and under, including infants) are NOT PERMITTED on the Show floor during Move-in and Move-out.
- Move-in is through loading doors #87, #88, #89 and drive in Door #86 (with prior permission from management for display vehicles in booths only) and man-door entrances 3 & 4 for hand-carried items only. NO inventory or displays are to be moved in or out of the glass doors at the Hall 3 main entrance. NO vehicles are permitted to drive into the building without prior permission from show management.
- PLEASE BE CONSIDERATE OF OTHERS! UNLOAD, QUICKLY MOVE YOUR VEHICLE FROM THE LOADING DOORS AND PARK IN THE PARKING LOT BEFORE RESUMING SETUP INDOORS SO EVERYONE CAN GET IN AND SET UP.
MOVE-OUT INSTRUCTIONS
- No exhibitor shall dismantle or remove any part of their display during the Show’s operating hours and the exhibit space will remain fully intact until closing 5:00 PM on the last day of the show.
- Move-out begins after removal of aisle carpet and continues until 10 p.m. All exhibitors must wait until carpet aisles have been removed before bringing dollies to their booths. Please keep aisles free of materials in order to ensure a speedy move-out.
- Any materials remaining on-site after the cut-off time will be removed by management at the exhibitor’s expense.
EXHIBITOR KIT
ACCOMMODATIONS
CLICK HERE for the list of hotels near The International Centre and available special rates.
CLICK HERE for the list of hotels near The International Centre and available special rates.
AUDIO VISUAL EQUIPMENT
If you require Audio Visual Rentals such as televisions, computers, or audio equipment for your booth please contact
ENCORE GLOBAL | ticc@encoreglobal.com
If you require Audio Visual Rentals such as televisions, computers, or audio equipment for your booth please contact
ENCORE GLOBAL | ticc@encoreglobal.com
| Audio Visual Order Form |
BOOTH CONDUCT & DISPLAY GUIDELINES - IMPORTANT INFORMATION - PLEASE READ
| Booth Guidelines |
BOOTH DESIGN + SHOW DECORATOR
Advanced Pricing Order Deadline: April 5, 2023
The Stronco Show Services Kit includes order forms for Advance Show Receiving, Material Handling, Transportation, Security Cage, Labour Services, In-Booth Forklift, Booth Installation and Dismantling, Booth Display and Furniture, Exhibit Packages, Carpet/Floor Covering, Accessories, and more.
STRONCO SHOW SERVICES
Exhibitor Services team is available Mon-Fri from 8:30 am – 5:00 pm at 800-665-2621 or via email exhibitorservices@stronco.com
TO ORDER FROM STRONCO ONLINE PLEASE CLICK HERE, CLICK 'CREATE AN ACCOUNT'
YOU WILL NEED OUR SHOW CODE: 518415303
Advanced Pricing Order Deadline: April 5, 2023
The Stronco Show Services Kit includes order forms for Advance Show Receiving, Material Handling, Transportation, Security Cage, Labour Services, In-Booth Forklift, Booth Installation and Dismantling, Booth Display and Furniture, Exhibit Packages, Carpet/Floor Covering, Accessories, and more.
STRONCO SHOW SERVICES
Exhibitor Services team is available Mon-Fri from 8:30 am – 5:00 pm at 800-665-2621 or via email exhibitorservices@stronco.com
TO ORDER FROM STRONCO ONLINE PLEASE CLICK HERE, CLICK 'CREATE AN ACCOUNT'
YOU WILL NEED OUR SHOW CODE: 518415303
CLEANING
Order Deadline: April 19, 2023
Exhibits must be kept clean and orderly during the operating hours of the show. If you require booth cleaning services, please fill out the form below
and submit to:
CALDAS BUILDING SERVICES INC. | 905-672-2304 | info@caldas.ca
Order Deadline: April 19, 2023
Exhibits must be kept clean and orderly during the operating hours of the show. If you require booth cleaning services, please fill out the form below
and submit to:
CALDAS BUILDING SERVICES INC. | 905-672-2304 | info@caldas.ca
| Cleaning Services Order Form |
| Floor Tape Information for Exhibitors |
| Recycling Program Letter |
ELECTRICAL
Order Deadline for DISCOUNT Pricing: April 6, 2023
SHOWTECH is the exclusive supplier of rental lighting, temporary electrical and mechanical services at the International Centre. If you require lighting, or electrical, you must order online through their order system:
SHOW TECH | 905-283-0550 | TO ORDER, PLEASE CLICK HERE.
Order Deadline for DISCOUNT Pricing: April 6, 2023
SHOWTECH is the exclusive supplier of rental lighting, temporary electrical and mechanical services at the International Centre. If you require lighting, or electrical, you must order online through their order system:
SHOW TECH | 905-283-0550 | TO ORDER, PLEASE CLICK HERE.
All electrical equipment, which is being assembled, displayed, offered for sale, or used in any show, must comply with the Electrical Safety Authority (ESA) Requirements. All electrical equipment must be approved. Approved electrical products carry the official mark or label of the agency that has approved this product.
EMERGENCY PROCEDURE
Please review and share with all staff attending the show.
Please review and share with all staff attending the show.
| Emergency Procedure |
EVENT SERVICE PROVIDERS
Full list of Exclusive Service Providers and Recommended Service Providers.
Full list of Exclusive Service Providers and Recommended Service Providers.
| Event Service Providers |
EXHIBITOR BADGES
All exhibitors are required to check in and pick up their Exhibitor Badges at the Admissions Counters in the Lobby of Hall 3 prior to commencing set up. Exhibitor badges will be available for exhibitors and their staff throughout the weekend. Exhibitors must, for identification purposes, wear badges at ALL times while at the International Centre grounds, in order to gain access into the Show and for security purposes. Throughout the show opening hours, an Exhibitor counter will be set up in the Lobby of Hall 3 near admissions where Exhibitor Badges can be picked up. A maximum number of 6 Exhibitor Badges will be available per 5x10 and 10x10 exhibitor booth.
All exhibitors are required to check in and pick up their Exhibitor Badges at the Admissions Counters in the Lobby of Hall 3 prior to commencing set up. Exhibitor badges will be available for exhibitors and their staff throughout the weekend. Exhibitors must, for identification purposes, wear badges at ALL times while at the International Centre grounds, in order to gain access into the Show and for security purposes. Throughout the show opening hours, an Exhibitor counter will be set up in the Lobby of Hall 3 near admissions where Exhibitor Badges can be picked up. A maximum number of 6 Exhibitor Badges will be available per 5x10 and 10x10 exhibitor booth.
FIRE REGULATIONS
Please review and share with all staff the guidelines for display materials, flame producing devices, flammable gas, aerosols, vehicles and display layouts.
Please review and share with all staff the guidelines for display materials, flame producing devices, flammable gas, aerosols, vehicles and display layouts.
| Fire Regulations |
FOOD VENDOR - GUIDELINES
If you plan to sell or sample food or beverage products within your booth, please ensure to read through the attached guidelines and complete BOTH of the forms below - Sampling Authorization Form and Peel Region Special Event Application for Food Vendors - and submit to the appropriate personnel.
If you plan to sell or sample food or beverage products within your booth, please ensure to read through the attached guidelines and complete BOTH of the forms below - Sampling Authorization Form and Peel Region Special Event Application for Food Vendors - and submit to the appropriate personnel.
| Food & Beverage Health & Safety Guidelines |
FOOD VENDOR - SAMPLING FORM
If you plan to sell or sample food or beverage products within your booth, please fill out the Sampling Authorization Form and return to:
Julie Vuong, julie@ellevents.ca
If you plan to sell or sample food or beverage products within your booth, please fill out the Sampling Authorization Form and return to:
Julie Vuong, julie@ellevents.ca
Please note the following sample size restrictions: two ounce (2oz) for food products and one ounce (1oz) for for beverage samples.
ALCOHOLIC BEVERAGES - please contact your Account Manager directly for full details.
ALCOHOLIC BEVERAGES - please contact your Account Manager directly for full details.
| Sampling Form |
FOOD VENDOR - PEEL REGION SPECIAL EVENT APPLICATION FOR FOOD VENDORS
All food vendors MUST submit their completed Vendor application form at least 15 days prior to the event.
FORM CAN BE SUBMITTED ONLINE, PLEASE CLICK HERE or print the form on the website to submit by email, mail or fax. FAX: 905-565-9602
EMAIL: peelhealth@peelregion.ca MAIL: 7120 Hurontario St. P.O BOX 669 RPO Streetsville, Mississauga, ON L5M 2C2
ORGANIZER INFORMATION FOR THE ABOVE FORM:
All food vendors MUST submit their completed Vendor application form at least 15 days prior to the event.
FORM CAN BE SUBMITTED ONLINE, PLEASE CLICK HERE or print the form on the website to submit by email, mail or fax. FAX: 905-565-9602
EMAIL: peelhealth@peelregion.ca MAIL: 7120 Hurontario St. P.O BOX 669 RPO Streetsville, Mississauga, ON L5M 2C2
ORGANIZER INFORMATION FOR THE ABOVE FORM:
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INSURANCE
Exhibitors must carry or obtain General Liability insurance of minimum $2,000,0000 naming Ell'Events Inc. (39 Mojave Cres. Richmond Hill, ON. L4S 1R4) and T.I.C.C. Ltd (6900 Airport Rd, Mississauga, On, L4V 1E8) as the additionally insured. The insurance must be in effect during the period commencing on the move-in date and terminating on the move-out date. A copy of the certificate must be received prior to Move-in.
If you don't have existing insurance and require insurance for the event, affordable rates are available through PAL Insurance Brokers Canada Ltd.
https://www.palcanada.com/index.php/en-us/policies/event-participants/exhibitor
LIABILITY
The Exhibitors agree to indemnify, defend and hold harmless AAWS Management and the owners of the building and their respective agents, employees, officers, directors and volunteers from any damage and liability arising from any injury or damage to the Exhibitor, his/her employees, servants or agents or to the property of the exhibitor occurring in the buildings or grounds or the approaches and entrances thereto. The exhibitor will assume all responsibility for the loss or damage to his/her property due to fire, theft, water damage, acts of nature or any other cause. AAWS Management and the Facility are not responsible for any products and/or services sold or offered by the exhibitors or the actions and/or alleged actions of the Exhibitors and/or their employees.
Exhibitors must carry or obtain General Liability insurance of minimum $2,000,0000 naming Ell'Events Inc. (39 Mojave Cres. Richmond Hill, ON. L4S 1R4) and T.I.C.C. Ltd (6900 Airport Rd, Mississauga, On, L4V 1E8) as the additionally insured. The insurance must be in effect during the period commencing on the move-in date and terminating on the move-out date. A copy of the certificate must be received prior to Move-in.
If you don't have existing insurance and require insurance for the event, affordable rates are available through PAL Insurance Brokers Canada Ltd.
https://www.palcanada.com/index.php/en-us/policies/event-participants/exhibitor
LIABILITY
The Exhibitors agree to indemnify, defend and hold harmless AAWS Management and the owners of the building and their respective agents, employees, officers, directors and volunteers from any damage and liability arising from any injury or damage to the Exhibitor, his/her employees, servants or agents or to the property of the exhibitor occurring in the buildings or grounds or the approaches and entrances thereto. The exhibitor will assume all responsibility for the loss or damage to his/her property due to fire, theft, water damage, acts of nature or any other cause. AAWS Management and the Facility are not responsible for any products and/or services sold or offered by the exhibitors or the actions and/or alleged actions of the Exhibitors and/or their employees.
MARKETING
Marketing Materials including a flyer, web banners, social media promo photos and discount coupons have been designed to help you announce your participation in the show. These can be downloaded through a zipped file below.
Marketing Materials including a flyer, web banners, social media promo photos and discount coupons have been designed to help you announce your participation in the show. These can be downloaded through a zipped file below.
| aaws_-_vendor_marketing_package.zip |
PARKING
Free onsite parking for over 5,000 vehicles. Electric vehicle charging stations available outside the Conference Centre.
Free onsite parking for over 5,000 vehicles. Electric vehicle charging stations available outside the Conference Centre.
SHIPPING, STORAGE, MATERIALS HANDLING
No shipments will be accepted by the venue more than twenty-four hours prior to the move-in start time. The Venue will not be liable for additional costs for shipments that are refused due to lack of prior approval, payment or clearance. You may arrange storage, transportation and materials handling through: STRONCO SHOW SERVICES
Exhibitor Services team is available Mon-Fri from 8:30 am – 5:00 pm at 800-665-2621 or via email exhibitorservices@stronco.com
TO ORDER FROM STRONCO ONLINE PLEASE CLICK HERE, AND CLICK 'CREATE AN ACCOUNT'
YOU WILL NEED OUR SHOW CODE: 518415303
No shipments will be accepted by the venue more than twenty-four hours prior to the move-in start time. The Venue will not be liable for additional costs for shipments that are refused due to lack of prior approval, payment or clearance. You may arrange storage, transportation and materials handling through: STRONCO SHOW SERVICES
Exhibitor Services team is available Mon-Fri from 8:30 am – 5:00 pm at 800-665-2621 or via email exhibitorservices@stronco.com
TO ORDER FROM STRONCO ONLINE PLEASE CLICK HERE, AND CLICK 'CREATE AN ACCOUNT'
YOU WILL NEED OUR SHOW CODE: 518415303
TELECOMMUNICATIONS
Complimentary Wi-Fi is only available for visitors and attendees in all public lobbies. If you require Internet and/or Telephone services in your booth, please fill out the Telecommunications Order Form and return to:
ENCORE GLOBAL | ticc@encoreglobal.com
Complimentary Wi-Fi is only available for visitors and attendees in all public lobbies. If you require Internet and/or Telephone services in your booth, please fill out the Telecommunications Order Form and return to:
ENCORE GLOBAL | ticc@encoreglobal.com
| Telecommunications Order Form |